Mileage Estimator is an excellent way to keep track of your travel costs, whether it's for a simple expense report or a tax deduction estimate. Take a look at the overview below to get started, and if you have any specific questions, click here to read our extensive FAQ.
To get started, the first thing you need to do is download and install Mileage Estimator:
Log in to your account at https://myaccount.alamode.com.
Click Download Products in the list of options on the left. Then, click the Download button to the right of Mileage Estimator .
After you click the Download button in step 2, click the panel below that matches the browser you're using and continue with the instructions for your browser.
Google Chrome
When it finishes downloading, click the MileageEstimator2021.exe file on the lower left of your browser window.
Or, press Ctrl + J on your keyboard to access the complete list of downloaded files, and click the MileageEstimator2021.exe link.
Mozilla Firefox
To begin the install process, simply click MileageEstimator2022.exe.
Microsoft Edge
To begin the install process, simply click Open File. Depending on your security settings, you may need to click Keep Anyway before opening the file.
Once the installation wizard appears, click Next, and then click Install.
When the installation is complete, make sure the Launch Mileage Estimator box is checked, and click Finish.
When Mileage Estimator opens, choose which folders you want to include (A), adjust your options (B‑G), and click Export (H):
A. Choose your source files
Mileage Estimator only looks at your My Reports and Shared Reports folders in TOTAL.
If you have report files stored elsewhere that you want included, move them into one of these two folders.B. Choose your date range
Use the drop‑down menu and calendar icons (📅) to select the date range for your mileage report.
C. Create a separate sheet for each appraiser
Check this box to include:
A separate Excel sheet for each appraiser who signed or inspected a report
A combined summary for all appraisers in your office
D. Workfile comparables
Check this box to include unused comparables stored in your report’s Workfile.
E. Property settings (rentals/listings)
Check this box to include rentals and/or listings, along with comparable sales.
F. Driving directions
Check this box to export a folder that contains the driving directions used to calculate mileage.
G. Automatically open Excel file
Check this box to automatically open your mileage report once it's exported.
H. Export
Click Export to generate your mileage report.
Enter additional information and review the details of your mileage report:
Fill in the blue cells (A) with your deduction rates, cost per gallon, and miles per gallon. The gray cells to the right (B) automatically calculate based on your input.
Click on any street address (C) for driving direction details.
The GeoCode column (D) indicates the confidence level for mapping each address. For report files with no map, this cell is blank.
If your mileage seems off, double‑check the starting address in your Office Settings. Click here for instructions.